Digital Tachograph

The new application page for the digital tachograph is available at https://staum.tobb.org.tr and the application video at https://we.tl/t-UtGQvHMez6.
The requirement to retain TACHOGRAPH records will start as of 01/01/2020.

The requirement, set out in paragraph 31 of Article 40 of the Road Transport Regulation, for businesses to retain digital tachograph records in digital form will officially start as of 01 January 2020.
Businesses are obliged to download the digital tachograph records of their buses in 3-month periods using the company card and the TACHOGRAPH DATA DOWNLOAD recording device distributed through TOBB and the chambers of commerce, and to keep this information in their electronic archives.
Through the “STATUM Digital Tachograph Research and Application Centre”, implemented jointly by the UDHB Highways 8th Regional Directorate and TOBB and currently in the testing phase, this information will be sent to the Ministry's database at the address https://staum.tobb.org.tr.
Through the same system, vehicle drivers will also be able to upload their 28-day work, overtime and rest data with their driver cards within 1 minute via kiosks to be installed at customs gates, bus terminals, rest facilities and on motorways.
The first thousand KIOSKs have been manufactured and delivered, and the Ministry has started installation work.
The obligation of businesses to send information to the system in this regard will be announced separately by the Ministry of Transport and Infrastructure; Highways 8th Regional Directorate.

On the KEP Address Requirement for Legal Entity Companies Holding an Authorisation Certificate from the Ministry of Transport and Infrastructure

As is known, the Road Transport Law No. 4925 and the Road Transport Regulation issued pursuant to this law have set the standards for the carriage of goods, passengers and freight by road and introduced obtaining an authorisation certificate and other qualifications.
Article 13 of the Road Transport Regulation sets out the conditions required to obtain and renew an authorisation certificate. One of these conditions is that legal entity companies must have a KEP (Registered Electronic Mail) address. According to subparagraph 1/b of Provisional Article 2 of the Regulation, this condition will not be applied until 31/12/2019. Under the provisions of the legislation in force, the KEP address requirement will start as of 01/01/2020, and all legal entity companies that have obtained an authorisation certificate from the Ministry of Transport and Infrastructure to engage in road transport activities must have a KEP address.
Companies that have a KEP address must notify their KEP addresses to the unit from which they obtained their authorisation certificate, and companies that do not have a KEP address must obtain one and then notify it to the unit from which they obtained their authorisation certificate.

ROAD TRANSPORT REGULATION

Responsibility, Obligations and Rights

Common obligations of authorisation certificate holders

ARTICLE 40 – (1) Agents and transport commission agents are jointly and severally liable with carriers for the activities and transactions they carry out in this capacity. (31) Authorisation certificate holders are obliged to archive electronically, in three-month periods from the date the vehicles enter traffic, the data in the digital tachograph units of their vehicles that are required to use a digital tachograph and are registered in the vehicle certificate annexed to the authorisation certificate, and to send this data once a month to the card issuing authority determined by the Ministry. Authorisation certificate holders who do not comply with this paragraph are given 2 warnings for each vehicle.

(32) Authorisation certificate holders are obliged to comply with the regulatory acts published by the Ministry regarding their activities. Authorisation certificate holders who do not comply with this paragraph are given 10 warnings.

NOTE: Companies are required to obtain a company card. Sole proprietorships are required to obtain a company card.

What is U-ETDS?

The Transport Electronic Tracking and Supervision System (U-ETDS) was first defined by the Road Transport Regulation (KTY), which entered into force upon its publication in the Official Gazette dated 08.01.2018 and numbered 30295.

The U-ETDS system is a system that will provide the means for the real-time electronic tracking, evaluation and supervision of the goods, cargo and passenger movements carried by companies engaged in transport activities within the framework of the Road Transport Law (KTK) No. 4925 and the KTY.

Who Does U-ETDS Cover?

Within the framework of the KTK and KTY, the U-ETDS system covers the following commercially operating parties:

1- Scheduled/non-scheduled passenger carriers (A1, A2, B1, B2, D1 and D2),
2- Goods carriers (K1,K2, K3, C2 and C3),
3- Logistics operators (L1 and L2),
4- Cargo operators (M1 and M2),
5- Freight depots (N1 and N2),
6- Distribution operators (P1 and P2),
7- Transport organisers (R1 and R2)
8- Terminal operators (T1 and T2),
all of which fall within its scope.

What Are the Benefits of U-ETDS?
Through the U-ETDS system;
1- Prevention of illegal and irregular (out-of-scope) transport, control and planning of entries into the sector, and obtaining investment-oriented data within other modes of transport (air, rail and sea),
2- Tracking of the number of passengers carried, their travel frequency, times, routes, luggage, price and time tariffs, and discounts applied to disabled passengers,
3- The possibility of sharing with security units for public order purposes (national security), and management of traffic congestion caused by intercity buses,
4- Financial analysis of transport activities and sharing with the relevant units (MASAK, Revenue Administration) for taxation,
5- Tracking of those employed in the transport sector and monitoring of their financial (insurance, salary) and social (working and rest times) rights (social dimension),
6- It is considered that the possibility of tracking both scheduled and non-scheduled passengers (monthly, daily, hourly, seasonal etc. statistics) will also be provided.

Thanks to the U-ETDS system, commercially carried goods, cargo and passenger movements will be tracked electronically for the first time.

How Is Information Sent to U-ETDS?

Data can be sent to the U-ETDS system in two ways.

The first of these is for our carriers to enter data on their transport activities via the E-Government portal (kamu.turkiye.gov.tr) and thereby transmit data to the U-ETDS system. Persons authorised to sign whom authorisation certificate holders have notified to our Ministry, or persons authorised as operators upon written application, can log in to the E-Government portal and send data on behalf of the company for which they are authorised. The screens prepared on the portal have a very simple structure, and some of our passenger carriers for whom the data transmission obligation has started (holders of A1, A2, B1, B2, D1 and D2 authorisation certificates) are transmitting transport information and passenger information to the U-ETDS system using these screens.

The second way of sending data to the system is the method called web service. This method is a much simpler solution than the first. Many companies have a program they use to track their transports. By enabling data exchange between the program used and our Ministry's U-Net Automation system, companies can transmit the transport information they have entered into their own programs (vehicle, passenger, departure time, route etc.) to the U-ETDS system automatically and without any further effort (without logging in to E-Government). For this integration, the software company that produced the program used by our carrier companies must contact our Ministry's U-Net team (at the e-mail address [email protected]).

Using one of the methods described above, our carriers must enter their transport information into the U-ETDS system before the time specified in the Regulation.

What Is U-ETDS for Passenger Transport?

A. U-ETDS for Scheduled Passenger Transport

In the regular passenger transport activities of companies issued B1 and D1 authorisation certificates to engage in scheduled passenger transport within the framework of the KTK and KTY;
1. The plate of the vehicle to be dispatched on the trip at the time specified in the approved timetable,
2. Information on the personnel on duty in the vehicle,
3. Regarding the passengers they carry;
a) If a Turkish citizen, the T.R. identity number,
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Whether or not disabled,
d) Name, surname and contact information,
e) Seat number
f) Fare,
4. Authorised agency information (if the ticket was issued through an agency);
a) Name, title and address of the agency,
b) Authorisation certificate number
c) Tax identification number (T.R. identity number for natural persons),
5. Luggage Information (not mandatory until 31.12.2019)
must be entered/transmitted into the U-ETDS system before the journey begins.
However, information on passengers who could not make or complete the journey must be entered/transmitted into the U-ETDS system no later than 30 minutes after the time this occurred.


B. U-ETDS for Non-Scheduled Passenger Transport

In the occasional, group or shuttle transport activities of companies issued A1, A2, B2 and D2 authorisation certificates to engage in non-scheduled passenger transport within the framework of the KTK and KTY;
1. The plate of the vehicle to be dispatched on the trip,
2. Information on the personnel on duty in the vehicle,
3. Regarding the passengers they carry;
a) If a Turkish citizen, the T.R. identity number,
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Name, surname,
4. Authorisation Certificate Holder information;
a) Name, title, address,
b) Authorisation certificate number
c) Tax identification number (T.R. identity number for natural persons),
5. Trip Information;
a) Transport route, place of departure and arrival,
b) Day/days and time/times of transport,
c) Number of passengers to be carried,
d) Fare,
6. Luggage Information (not mandatory until 31.12.2019)
must be entered/transmitted into the U-ETDS system up to 1 hour before the journey begins.
However, information on passengers who could not make or complete the journey must be entered/transmitted into the U-ETDS system no later than 30 minutes after the time this occurred.

What Is U-ETDS for Goods Transport?

A. U-ETDS for Goods Transport

In the goods transport activities of companies issued C2, C3, K1 and K3 authorisation certificates to engage in goods transport within the framework of the KTK and KTY;
1. Information on the sender of the load;
a) Tax identification number (T.R. identity number for natural persons),
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Name, Surname / Title,
d) Address,
2. Information on the recipient of the load;
a) Tax identification number (T.R. identity number for natural persons),
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Name, Surname / Title,
d) Address,
3. Waybill and invoice/e-invoice information;
a) Transport Waybill No,
b) Transport Waybill Date,
c) Transport Date,
d) Plate,
4. Other load information;
a) Type and weight of the goods carried
must be entered/transmitted into the Ministry's U-ETDS system no later than 6 hours after the time the goods are accepted


B. U-ETDS for Logistics Operators

In the logistics operation activities of companies issued L1 and L2 authorisation certificates to engage in logistics operation within the framework of the KTK and KTY;
1. Information on the sender of the load;
a) Tax identification number (T.R. identity number for natural persons),
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Name, Surname / Title,
d) Address,
2. Information on the recipient of the load;
e) Tax identification number (T.R. identity number for natural persons),
f) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
g) Name, Surname / Title,
h) Address,
3. Waybill and invoice/e-invoice information;
i) Transport Waybill No,
j) Transport Waybill Date,
k) Transport Date,
l) Plate,
4. Other load information;
m) Type and weight of the goods carried
must be entered/transmitted into the Ministry's U-ETDS system no later than 6 hours after the time the goods are accepted.

C. U-ETDS for Freight Depot Operators

In the freight depot operation activities of companies issued N1 and N2 authorisation certificates to engage in freight depot operation within the framework of the KTK and KTY;
1. Information on the sender of the load;
a) Tax identification number (T.R. identity number for natural persons),
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Name, Surname / Title,
d) Address,
2. Information on the recipient of the load;
e) Tax identification number (T.R. identity number for natural persons),
f) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
g) Name, Surname / Title,
h) Address,
3. Waybill and invoice/e-invoice information;
i) Transport Waybill No,
j) Transport Waybill Date,
k) Transport Date,
l) Plate,
4. Other load information;
m) Type and weight of the goods carried
must be entered/transmitted into the Ministry's U-ETDS system no later than 6 hours after the time the goods are accepted.

D. U-ETDS for Freight Depot Operators

In the transport organisation activities of companies issued R1 and R2 authorisation certificates to engage in transport organisation within the framework of the KTK and KTY;
1. Information on the sender of the load;
a) Tax identification number (T.R. identity number for natural persons),
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Name, Surname / Title,
d) Address,
2. Information on the recipient of the load;
e) Tax identification number (T.R. identity number for natural persons),
f) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
g) Name, Surname / Title,
h) Address,
3. Waybill and invoice/e-invoice information;
i) Transport Waybill No,
j) Transport Waybill Date,
k) Transport Date,
l) Plate,
4. Other load information;
m) Type and weight of the goods carried
must be entered/transmitted into the Ministry's U-ETDS system no later than 6 hours after the time the goods are accepted.

What Is U-ETDS for Terminal Operators? br>br> In the terminal operation activities of companies issued T1 and T2 authorisation certificates to engage in terminal operation within the framework of the KTK and KTY; 1. Regarding vehicles entering or leaving the terminal;br> a) Vehicle plates,br> b) Entry/exit times of the vehicles,br> must be entered/transmitted into the Ministry's U-ETDS system no later than 24 hours after the time the vehicle/vehicles entered/exited the terminal.br>br> What Is U-ETDS for Cargo and Distribution Operators?

A. U-ETDS for Cargo Operators

In the cargo operation activities of companies issued M1 and M2 authorisation certificates to engage in cargo operation within the framework of the KTK and KTY;
1. Information on the sender of the cargo;
a) Tax identification number (T.R. identity number for natural persons),
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Name, Surname / Title,
d) Address,
2. Information on the recipient of the cargo;
e) Tax identification number (T.R. identity number for natural persons),
f) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
g) Name, Surname / Title,
h) Address,
3. Waybill and invoice/e-invoice information;
i) Transport Waybill No,
j) Transport Waybill Date,
k) Transport Date,
l) Plate,
4. Other Cargo information;
m) Type and weight of the cargo
must be entered/transmitted into the Ministry's U-ETDS system no later than 1 hour after the time the cargo is accepted.

B. U-ETDS for Distribution Operators

In the distribution operation activities of companies issued P1 and P2 authorisation certificates to engage in distribution operation within the framework of the KTK and KTY;
1. Information on the sender of the consignment;
a) Tax identification number (T.R. identity number for natural persons),
b) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
c) Name, Surname / Title,
d) Address,
2. Information on the recipient of the consignment;
e) Tax identification number (T.R. identity number for natural persons),
f) If not a Turkish citizen, nationality, passport number or, if any, foreign identity number,
g) Name, Surname / Title,
h) Address,
3. Waybill and invoice/e-invoice information;
i) Transport Waybill No,
j) Transport Waybill Date,
k) Transport Date,
l) Plate,
4. Other Consignment information;
m) Type and weight of the consignment
must be entered/transmitted into the Ministry's U-ETDS system no later than 1 hour after the time the consignment is accepted.

Chamber Officials:

Gözde Aydın - Chamber Registry Officer / Tel: 0424 218 3500 - 1129
Nevruz KESİCİ - Chamber Registry Officer /Tel: 424 218 3500 -1132
Ahmet ALTUNGÖK - Chamber Registry Director /Tel: 424 218 3500 - 1131