Insurance Agency

Procedures to Be Followed by Natural and Legal Person Insurance Agencies in the Conformity Application

• There must be a Natural or Legal Person registered and announced at the Elazığ Trade Registry Office, with a trade name compliant with the legislation. ( X SİGORTA ARACILIK HİZ.LTD.ŞTİ, X SİGORTA ACENTELİĞİ HİZ.LTD.ŞTİ or A.Ş ETC.)
• www.sigorta.org.tr< The insurance agency application, which is the first stage of registration on the register (levha), is carried out online on the website (TOBB-AEKS).
• Following this procedure, the register registration number will be sent to the e-mail account you have specified, and you will be informed that you must apply to the Elazığ Chamber of Commerce and Industry.
• An application must be made as soon as possible, with the required documents, to the Insurance Transactions Unit located in the building of the Elazığ Chamber of Commerce and Industry.
• Upon application, you will be asked to pay the Minimum Physical Requirements Inspection fee of 140 TL to the Chamber cash desk.
• The Insurance Transactions Unit examines the documents, and if the conditions are met, the register registration application is accepted. If incomplete documents are submitted, the documents are not accepted. For this reason, our members are advised to stay in contact with the Unit staff who will carry out the procedure.
• Immediately after your application is received, our Unit staff will visit your company for the Inspection of Minimum Physical Requirements and prepare a report. This inspection is carried out according to the criteria set by the Insurance Agencies Executive Committee. If the report is not positive, the register registration application will not be accepted.
• Upon approval of the company's register registration application, the company's application will be forwarded online to the Union of Chambers and Commodity Exchanges of Türkiye. No document review is carried out by the TOBB Insurance Directorate. The review carried out concerns whether the information in the TOBB-AEKS application (Company Partners, Technical Staff, Trade Name etc.) and the matters approved by our Unit meet the conditions required for approval.
• REQUIREMENT FOR AN AGENCY MANAGER APPOINTED WITH LIMITED AUTHORITY UNDER AN INTERNAL DIRECTIVE.
• The agency manager to be appointed with limited authority under an internal directive must be “individually authorised for the work and transactions to be carried out pursuant to the Insurance Law No. 5684”. The approval of an agency manager who does not have individual authority is not granted pursuant to Article 5/1 of Circular No. 2016/27.
• Prohibition of other activities: The prohibition of other activities referred to in the tenth paragraph of Article 23 of the Law is limited only to the commercial enterprise in which the agency activity is conducted. In this context, it is not possible for the commercial enterprise in which the agency activity will be conducted to engage in any business other than insurance work and transactions and other intermediary activities related to insurance.
• Other intermediary activities related to insurance are other intermediary transactions that may be an extension of the insurance contract and that complement the preparation, implementation and termination stages of insurance contracts. Traffic follow-up procedures, intermediation in bill payments and similar work are not considered within the scope of other intermediary activities related to insurance.
• Your application approved by TOBB is sent online to the General Directorate of Insurance of the Undersecretariat of Treasury. The General Directorate's review is carried out in the same way as the TOBB review.
• The approval of the General Directorate of Insurance of the Undersecretariat of Treasury means that your company has received an insurance agency certificate of conformity. However, after this procedure, the register registration fee is paid into TOBB's bank account.
• Once the paid fee is recorded, the company will appear on the list of agencies registered on the register of the General Directorate of Insurance of the Undersecretariat of Treasury.
• The insurance agency will henceforth have the right to conclude an agency contract with an insurance company. However, if an agency contract is not concluded with an insurance company within six months following the register registration, deletion of the register registration is a legal requirement.
• Insurance agencies are obliged to notify our Unit in writing within 10 working days of any changes and updates concerning their companies (Partnership structure, technical staff, address, trade name etc.).
• The certificate of conformity application can be tracked on the www.sigorta.org.trwebsite, on the certificate of conformity application inquiry screen for Natural and Legal Person insurance agencies.
• DOCUMENTS REQUIRED FROM NATURAL AND LEGAL PERSON INSURANCE AGENCIES DURING THE CONFORMITY APPLICATION
• MINIMUM PHYSICAL REQUIREMENTS DECLARATION FORM
• NATURAL PERSON ASSET DECLARATION FORM
• LEGAL ENTITY CAPITAL NOTIFICATION FORM
• DOCUMENTS AND REQUIREMENTS FOR TECHNICAL STAFF, MANAGERS AND NATURAL PERSON PARTNERS OF LEGAL ENTITIES